AI automation agency for small businesses
Your customers get a reply in under a minute. Even at 11 pm.
AI assistants and automations for small businesses: WhatsApp replies, bookings, invoice reminders. You get hours back, and no customer is left waiting.
- 30 minutes, free
- No commitment
- Reply within 24 h
Trusted with their automations
Maison237AirplaceNubet· 30+ automations in production
HR
Horizon Realty
AI assistant · online
Today
The problem
What's costing you customers, without you noticing
It's not your team's fault. They're doing by hand what a well-built system would do faster, without forgetting and without getting tired.
The good news: all of this can be automated, with the tools you already use.
See the solutions- 01
Messages left unanswered
A prospect writes in the evening or on the weekend. By morning, they've bought from whoever replied first.
- 02
Invoices nobody chases
Chasing payments is awkward, so it gets pushed back. Meanwhile, your cash sits with your customers.
- 03
Missed appointments
Without a reminder, some customers simply forget. The slot is lost and nobody fills it.
- 04
The same questions, a hundred times a week
Prices, opening hours, delivery times… Your team answers on repeat instead of handling real work.
- 05
Data typed in by hand
The same information entered in the spreadsheet, the CRM and the accounting tool. Mistakes are inevitable.
- 06
Numbers nobody looks at
Putting a report together takes half a day, so nobody does it. You end up steering by gut feeling.
Solutions
Start with what's costing you the most
Each solution fixes one specific problem. Start with one, then add the others once you've seen the results.
Reply to every lead in under a minute
An AI assistant replies on WhatsApp, by email or on your website, asks the right questions and offers a time to talk. Serious leads land in your CRM and you're notified right away.
- Instant replies, day and night
- Qualification: need, budget, timing
- Automatic follow-ups until the lead responds
3×
more leads converted
On a delivered project
Not sure where to start? That's exactly what the free audit is for.
Book a free auditWork
Systems running in production, not mock-ups
A few automations we've designed and put into service. Each case study covers the starting problem, the solution, screenshots and key numbers.
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Testimonials
What our clients say
Ottomate deployed our lead automation and it's been a game-changer: we respond faster, we secure our clients, and we've doubled our revenue. We'll definitely work with them again and recommend them 100%.
We're really happy with the WhatsApp AI assistant Ottomate deployed for us. We reply to customers fast now, and the AI feels human, so clients get a real sense of trust and professionalism. Thank you for everything!
Ottomate builds and runs our production automation: AI content, SEO quality checks and data pipelines that keep the agency running every day.
Our commitments
Free audit, no commitment
You leave with a clear plan, whether we work together or not.
Fixed price, agreed upfront
No hourly billing that spirals. You know exactly what you'll pay.
Your data stays yours
Can be hosted on your own servers, with access limited to the strict minimum.
Process
From first call to a system that runs on its own
Simple and low-risk: you know what you'll gain before committing to anything.
- 130 min
Free audit
We go through how you work and pinpoint the tasks costing you the most time or sales.
- 2After the call
Plan and fixed price
You get the three most profitable automations for your case, the estimated gain for each, and a fixed quote. No jargon.
- 3A few days to a few weeks
Build and launch
We build, test on your real cases, then go live. Everything is monitored: if something goes wrong, we know before you do.
- 4Every month
Support and improvements
We tune, optimize and add new automations whenever you're ready.
Industries
Built around how your business works
Every industry loses time in its own way. Pick yours to see what we automate, with examples and numbers.
Pricing
Clear pricing that pays for itself in weeks
A one-time setup, then a monthly plan that covers hosting, monitoring and support.
Starter
One automation, done right
from $500
setup + $150/mo
- 1 automation built and put into service
- Hosting and monitoring included
- Email support
- Fixes and tweaks included
Growth
Most popularA real system for your business
from $1,500
setup + $400/mo
- Up to 3 connected automations
- Everything in Starter
- Priority support
- Monthly optimization review
Partner
Your automation team
Custom
based on your needs
- Wider scope, delivered in stages
- Dedicated roadmap
- Hosting on your own servers available
- Long-term support
Indicative pricing. Your exact quote is set after the free audit, based on scope.
About us
You talk directly to the people building your system
Ottomate was founded by Damarus Ngankou, a software engineer specialized in AI and automation. Since 2024 he has been building production automations for digital agencies and neighborhood businesses alike.
Our rule is simple: a system is only worth something if it runs without you. Every automation is tested on your real cases, monitored around the clock and clearly documented, so you always know what's going on.
We work remotely, in English and French. There's no salesperson between us: the person listening to you on the audit call is the one who builds.
DN
View LinkedIn profileDamarus Ngankou
Founder · AI & automation engineer
30+
automations delivered
EN · FR
bilingual support
< 24h
to get back to you
24/7
monitoring of your systems
Taking on new projects · Remote, worldwide
Do I need any technical knowledge?
None. You tell us how you work; we handle everything technical and hand over a system that just runs, with simple documentation.
What if the AI gets it wrong or makes something up?
The assistant only answers from the information you give us: prices, hours, terms. If it doesn't know, it says so and passes the conversation to your team. You approve the tone and answers before anything goes live.
How much does it cost?
It depends on scope, which is why we quote after the free audit. Typically: a one-time setup, then a small monthly fee for hosting and maintenance. Most automations pay for themselves within a few weeks.
How long does it take?
A simple automation ships in a few days, a larger system in a few weeks. The timeline is in your quote, and we deliver in stages so you see results early.
Will it work with the tools I already use?
Almost always. We connect what you already have: WhatsApp, email, spreadsheets, CRM, calendar, online store, accounting software. You don't need to switch anything.
Is my data safe?
Yes. We can host everything on your own servers or a private instance, credentials are stored securely, and every access is limited to the strict minimum.
What happens if something breaks?
Every system has automatic retries, fallbacks and alerts, so we're notified before you are. Maintenance is included in the monthly plan.
Free · 30 minutes · no commitment
Let's find the first 3 tasks worth automating
In 30 minutes, we look at how you work today. You leave with a clear list: what to automate, in what order, and what it could bring in.
- Your most costly manual tasks, identified
- 3 concrete automations, ranked by impact
- An estimate of the time and money saved
- Straight answers, no sales pressure
Pick a time
Prefer to write? WhatsApp and the contact form are below.
Free guide (PDF)
20 tasks you can automate this month
A checklist to spot where your time and money are going, and what to tackle first.
- Sorted by impact
- Works for any small business
- A 10-minute read
Blog
Practical advice for automating the right way
Tool comparisons, lessons learned and methods, written for small-business owners.
Contact
Tell us what's eating up your time
One message is enough. We reply within 24 hours with a first idea, even if you're not sure yet what to automate.
Or reach us directly
Taking on new projects