AI automation agency for small businesses
The busywork runs itself. You run the business.
Ottomate builds AI automations for small businesses: replies to calls and messages, bookings and reminders, invoice follow-ups, Google reviews, lead qualification, reporting. All plugged into the tools you already use.
- 30 minutes, free
- No commitment
- Reply within 24 h
BS
Bright Smile Dental
AI assistant on
Businesses that trust us with their automations
Maison237AirplaceNubet30+automations running in production
The problem
What's quietly costing you customers
It's not your team's fault. They're doing by hand what a well-built system does faster, without forgetting and without getting tired.
The good news: all of this can be automated, with the tools you already use.
See the solutionsCalls that go to voicemail
You're on a job or with a client. The caller doesn't leave a message: they just call the next business on Google.
Messages left unanswered
A prospect writes in the evening or on the weekend. By morning, they've booked with whoever replied first.
Invoices nobody chases
Chasing payments is awkward, so it gets pushed back. Meanwhile, your cash sits with your customers.
Missed appointments
Without a reminder, some customers simply forget. The slot is lost and nobody fills it.
The same questions, a hundred times a week
Prices, opening hours, availability… Your team answers on repeat instead of handling real work.
Data typed in by hand
The same information entered in the spreadsheet, the CRM and the accounting tool. Mistakes are inevitable.
Solutions
Start with what's costing you the most
Each solution fixes one specific problem. Start with one, then add the others once you've seen the results.
Reply to every lead in under a minute
An AI assistant replies by text, email, WhatsApp or on your website, asks the right questions and offers a time to talk. Serious leads land in your CRM and you're notified right away.
- Instant replies, day and night
- Qualification: need, budget, timing
- Automatic follow-ups until the lead responds
3×
more leads converted
On a delivered project
Not sure where to start? That's exactly what the free audit is for.
Book a free auditPlugged into the tools you already use
No new software to learn. We connect the tools you already have.
- Text messages (SMS)
- Gmail
- Google Calendar
- Calendly
- Google Sheets
- Shopify
- WooCommerce
- Stripe
- QuickBooks
- Xero
- HubSpot
- Notion
- Slack
- Telegram
- and many more
Work
Systems running in production, not mock-ups
A few automations we've designed and put into service. Each case study covers the starting problem, the solution, screenshots and key numbers.
More technical projects
- Distributed Asset Automation SystemDistributed systems, Browser automation$1.8k/mo
- AI-Powered SEO Audit EngineData pipelines, Applied AI$2.5k/mo
- AI Google Ads Campaign BuilderPaid ads, Marketing automation~4h
- Autonomous TikTok Video PublisherGenerative AI, Social media automation$1.2k/mo
- Resilient LLM Content AutomationLLM reliability, Content ops$1.5k/mo
- RAG Knowledge AssistantApplied AI, Retrieval-augmented generation$2k/mo
Testimonials
Our clients say it better than we do
2×revenue
“We doubled our revenue.”
Before Ottomate, leads waited hours for an answer and some never heard back. Now every enquiry gets a reply within a minute, the serious ones land straight in our pipeline, and our sales team only calls people who are ready to move. Our next projects are already lined up with them.
“Customers think they're talking to my best salesperson.”
The WhatsApp assistant answers prices, stock and opening hours in seconds, day and night. It sounds human, it never makes up a price, and the moment someone is ready to buy, I get a ping. Customers keep telling me how professional we've become.
“Our production runs every day without us touching it.”
Ottomate built and runs the automations behind our agency: AI content, SEO quality checks and data pipelines. Everything is monitored, and when something needs fixing, it's usually handled before we even notice.
Our commitments
Free audit, no commitment
You leave with a clear plan, whether we work together or not.
Fixed price, agreed upfront
No hourly billing that spirals. You know exactly what you'll pay.
Your data stays yours
Can be hosted on your own servers, with access limited to the strict minimum.
Process
From first call to a system that runs on its own
Simple and low-risk: you know what you'll gain before committing to anything.
- 1
30 min
Free audit
We go through how you work and pinpoint the tasks costing you the most time or sales.
- 2
After the call
Plan and fixed price
You get the three most profitable automations for your case, the estimated gain for each, and a fixed quote. No jargon.
- 3
A few days to a few weeks
Build and launch
We build, test on your real cases, then go live. Everything is monitored: if something goes wrong, we know before you do.
- 4
Every month
Support and improvements
We tune, optimize and add new automations whenever you're ready.
Industries
Built around how your business works
Every industry loses time in its own way. Pick yours to see what we automate, with examples and numbers.
Do the math
What do repetitive tasks really cost you?
Answering the same questions, copying data, chasing, scheduling. Move the sliders to see what that time adds up to over a year.
120
130
10100
Loaded salary divided by hours worked. If it's you, count what an hour of your time is worth.
What these tasks cost you every year
$14,100
564 hours a year, about 71 full working days.
Automate just half of it and you get back $7,050 a year.
Compare that with a setup starting at $500. The exact figure depends on your tasks: that's what the audit is for.
Get my precise estimate
Based on 47 working weeks a year. Indicative estimate.
Pricing
Clear pricing that pays for itself in weeks
A one-time setup, then a monthly plan that covers hosting, monitoring and support.
Starter
One automation, done right
from $500
setup + $150/mo
- 1 automation built and put into service
- Hosting and monitoring included
- Email support
- Fixes and tweaks included
Growth
Most popularA real system for your business
from $1,500
setup + $400/mo
- Up to 3 connected automations
- Everything in Starter
- Priority support
- Monthly optimization review
Partner
Your automation team
Custom
based on your needs
- Wider scope, delivered in stages
- Dedicated roadmap
- Hosting on your own servers available
- Long-term support
Indicative pricing in US dollars. Your exact quote is set after the free audit, based on scope.
About us
You talk directly to the people building your system
Ottomate was founded by Damarus Ngankou, a software engineer specialized in AI and automation. Since 2024 he has been building production automations for digital agencies and neighborhood businesses alike.
Our rule is simple: a system is only worth something if it runs without you. Every automation is tested on your real cases, monitored around the clock and clearly documented, so you always know what's going on.
We work remotely with businesses around the world, in English and French. There's no salesperson between us: the person listening to you on the audit call is the one who builds.
DN
View LinkedIn profileDamarus Ngankou
Founder, AI & automation engineer
- 30+automations delivered
- EN + FRbilingual support
- < 24hto get back to you
- 24/7monitoring of your systems
Taking on new projects. Working remotely with clients worldwide.
Do I need any technical knowledge?
None. You tell us how you work; we handle everything technical and hand over a system that just runs, with simple documentation.
What if the AI gets it wrong or makes something up?
The assistant only answers from the information you give us: prices, hours, terms. If it doesn't know, it says so and passes the conversation to your team. You approve the tone and answers before anything goes live.
How much does it cost?
It depends on scope, which is why we quote after the free audit. Typically: a one-time setup, then a small monthly fee for hosting and maintenance. Most automations pay for themselves within a few weeks.
How long does it take?
A simple automation ships in a few days, a larger system in a few weeks. The timeline is in your quote, and we deliver in stages so you see results early.
Will it work with the tools I already use?
Almost always. We connect what you already use: your phone line and text messages, WhatsApp, email, spreadsheets, CRM, calendar, online store, accounting software. You don't have to change anything.
Is my data safe?
Yes. We can host everything on your own servers or a private instance, credentials are stored securely, and every access is limited to the strict minimum.
What happens if something breaks?
Every system has automatic retries, fallbacks and alerts, so we're notified before you are. Maintenance is included in the monthly plan.
Free, 30 minutes, no commitment
Let's find the first 3 tasks worth automating
In 30 minutes, we look at how you work today. You leave with a clear list: what to automate, in what order, and what it could bring in.
- Your most costly manual tasks, identified
- 3 concrete automations, ranked by impact
- An estimate of the time and money saved
- Straight answers, no sales pressure
Pick a time
Prefer to write? The contact form is just below.
Free guide (PDF)
20 tasks you can automate this month
A checklist to spot where your time and money are going, and what to tackle first.
- Sorted by impact
- Works for any small business
- A 10-minute read
Blog
Practical advice for automating the right way
Tool comparisons, lessons learned and methods, written for small-business owners.
Contact
Tell us what's eating up your time
One message is enough. We reply within 24 hours with a first idea, even if you're not sure yet what to automate.
Or reach us directly
Book a 30-min callFastestPick a time that suits youEmailcontact@ottomateagency.comLinkedInDamarus Ngankou
Taking on new projects