Automation for clinics & practices
Every no-show and every missed call is lost revenue. Our AI automations remind patients, take bookings around the clock and handle intake, so your team can focus on care.
−40%
no-shows
24/7
online booking
$2k+/mo
in recovered revenue
0
manual reminders
The problem
Empty slots from unconfirmed appointments are pure lost income.
Booking and rescheduling calls swallow your front desk's day.
Someone texting every patient by hand is time not spent on care.
Intake forms re-typed into records: slow and error-prone.
What we automate
Automatic SMS/WhatsApp reminders and confirmations before each visit.
−40% no-shows
Patients book and reschedule themselves; cancellations refill automatically.
Fill cancellations
Intake forms turn into structured records, paperless.
Paperless & faster
Automated recalls bring patients back for check-ups.
Bring patients back
Ask happy patients for a Google review at the right moment.
More 5-star reviews
Every missed call gets an instant text so no patient is lost.
Never lose a caller
Testimonials
“We doubled our revenue.”
Before Ottomate, leads waited hours for an answer and some never heard back. Now every enquiry gets a reply within a minute, the serious ones land straight in our pipeline, and our sales team only calls people who are ready to move. Our next projects are already lined up with them.
“Customers think they're talking to my best salesperson.”
The WhatsApp assistant answers prices, stock and opening hours in seconds, day and night. It sounds human, it never makes up a price, and the moment someone is ready to buy, I get a ping. Customers keep telling me how professional we've become.
“Our production runs every day without us touching it.”
Ottomate built and runs the automations behind our agency: AI content, SEO quality checks and data pipelines. Everything is monitored, and when something needs fixing, it's usually handled before we even notice.
Free audit, no commitment
You leave with a clear plan, whether we work together or not.
Fixed price, agreed upfront
No hourly billing that spirals. You know exactly what you'll pay.
Your data stays yours
Can be hosted on your own servers, with access limited to the strict minimum.
Pricing
A one-time setup, then a monthly plan that covers hosting, monitoring and support.
One automation, done right
from $500
setup + $150/mo
A real system for your business
from $1,500
setup + $400/mo
Your automation team
Custom
based on your needs
Indicative pricing in US dollars. Your exact quote is set after the free audit, based on scope.
Free, 30 minutes, no commitment
In 30 minutes, we look at how you work today. You leave with a clear list: what to automate, in what order, and what it could bring in.
Prefer to write? The contact form is just below.
Yes. We connect your calendar or practice software, SMS, WhatsApp and email. No need to switch software.
Yes. We can host everything on your own servers, with secured credentials and minimal access, so sensitive data never leaves your control.
Reminders can be live within days after a fixed quote.