Appointment Reminder System

An automated engine that cuts no-shows by reminding clients 24 hours and 2 hours before their appointment, with duplicate-proof tracking.

Step by step, in pictures

See the automation in action — these are demonstration captures of the working project, so you know exactly what you'd get.

1. 1

   The workflow

   1 / 3

   

   It reads the appointments, computes the time left, and sends reminders 24h and 2h before.

2. 2

   The reminder the client gets

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   A clear reminder with the exact slot — in the client's language.

3. 3

   The appointments source

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   A simple sheet or calendar feeds the whole flow — cancelled slots are skipped, no one is reminded twice.

How it works

The problem

No-shows cost service businesses real money, and manual reminders don't scale across a busy calendar.

The approach

1. 1

   An hourly scheduler reads the appointments sheet and computes the time until each booking.

2. 2

   It sends a reminder in two windows (~24h and ~2h before) and marks each one sent, so reminders never double-fire.

3. 3

   Cancelled appointments are skipped; the whole flow is idempotent and safe to run continuously.

Highlights

• Fewer no-shows with zero manual effort.
• Idempotent by design — never sends a reminder twice.
• Drops into any business with a simple appointments sheet.

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